How It Works

Medkaz USB Device

MedKaz plays an integral role during a patient’s encounter with their care provider — whether the care provider has an EMR system or keeps paper charts. All records accessible even during power or Internet outages or ransomware-triggered shutdowns.

The entire process is streamlined for both patients and providers. No special training required. It is easy to use and requires limited manual data entry. If you can log on to a computer, perform a  search and read a document in a browser, you can use MedKaz.  Where possible, forms are pre-populated, dates calculated, lists, drop-down menus and checkboxes provided.  Special dictionaries are even used to ensure data is captured correctly.

 To discuss MedKaz or schedule a demo, email demo@medkaz.comor call 802 484-0249

Purchase, Setup, Past Records

  • Patient purchases a MedKaz from medkaz.com, subscribes to Update & Support Services. (When employers or insurers offer MedKaz to their patients as a wellness benefit, they pay the annual subscription rather than the patient.)
  • Patient activates MedKaz and completes Setup Procedure. Enters personal, administrative and medical information, and names of current and important past care providers.
  • Patient completes automated Request Records procedure. It generates two pre-populated documents for each provider, a Request for Records and a HIPAA Release, which he signs and sends to his providers. They instruct and authorize providers to send copies of his records to Health Record Corporation (HRC).
  • HRC indexes all records, including paper records, to make them electronically searchable and downloadable as structured data, then emails patient to download his records. When he has done so, HRC erases them from the MedKaz Server so they cannot be breached.

 To discuss MedKaz or schedule a demo, email demo@medkaz.comor call 802 484-0249

Use With Providers

  • Patient schedules appointment; at home, completes the pre-visit questionnaire (PVQ) on his MedKaz. It describes reasons/complaints and lists medications he is actually taking. (It is stored on MedKaz as a Complaint Report.)
  • Patient arrives at provider’s office and either gives MedKaz to his doctor or waits until she asks about his care from other doctors or wants to see past progress notes, lab tests or imaging studies.
  • When Provider logs on, patient enters his password. MedKaz opens displaying documents waiting for her that save her three to six minutes with each patient.  They include a current Health Summary (including current meds list from PVQ), a Referral Request (if it is a referral), and a Complaint Report (if patient completed PVQ). They are displayed as PDF documents in a browser.
  • Provider reads these waiting documents, talks to and examines patient.  As needed, she searches for and reads copies of other providers’ actual progress notes, lab reports, radiology reports and images stored on MedKaz. This enables her to coordinate patient’s care with his other providers, avoid mistakes, and preclude unnecessary or redundant tests.
  • If provider wants to download another provider’s record from her patient’s MedKaz, patient gives permission by entering his password and provider can print or download the record as a PDF document to her computer or directly to her EMR system as structured data.
  • Provider completes her assessment and plan, and signs her progress notes.  Her assistant uploads them and other relevant documents to MedKaz Server which makes them both searchable and manageable as structured data. HRC pays the provider (or her employer) for doing so. (This increases the provider’s income and aligns her interest in having access to her patient’s complete record, with the patient’s interest in having his MedKaz updated and current at all times.)
  • Patient receives email when searchable digitized records of the encounter, test results, etc. are ready and downloads them to his MedKaz. If provider keeps paper records, she can download the same digitized records to her Patient Record Manager (PRM).

 To discuss MedKaz or schedule a demo, email demo@medkaz.comor call 802 484-0249